Materials Management Analyst/Project Manager

Exempt/Full Time
Hawaii Health Systems Corporation - Corporate Office
Posted on August 21, 2024

DATE POSTED: 08/28/2024

POSITION TITLE: Materials Management Analyst/Project Manager

RECRUITMENT NO: HHSC 06-24

POSITION STATUS: Permanent, Full-Time

POSITION LOCATION: Hawaii Health Systems Corporation (HHSC), Corporate Office, Honolulu, HI

SALARY RANGE: $73,798 (Exempt;BU00)

JOB DUTIES: This position is responsible for coordination and/or implementation of system conversion and communication with regional/facility points of contact; aggregation of materials data for analyses related to utilization, contract compliance, and potential conversion-related opportunities to be presented to HHSC leadership. The Materials Management Analyst/Project Manager shall also work with regions/facilities on materials management-related issues to achieve resolution.

MAJOR DUTIES AND RESPONSIBILITIES:

A. Materials Management 90%

1. Complete analytics to provide financial incentive and support for clinical acceptable use to guide system standardization, as assigned.

2. Assist with navigation of standardized Group Purchase Organization (GPO) procurement functions of HHSC, work with prime vendors, implementation of alternative purchasing solutions, and working with other healthcare organizations for group purchasing agreements.

3. Assist with the review and implementation of a central system of Group Purchase Organization (GPO) contracts and programs, for commodities and services, and programs for aggregation management, storage, and distribution management in order to assure system-wide standardization, where appropriate, efficient and cost savings initiatives are implemented.

4. Manage projects related to primary focus of materials management in identifying and achieving savings or cost avoidance from system-level and system-wide standardization and review procurement options to enhance clinical preference options and savings opportunities through system-wide and multi-region aggregation.

5. Serves as the alternate HHSC system liaison between HHSC region/facilities and the Hawaii State Procurement Office by providing input and guidance regarding associated procurement regulations and governing rules related to group purchase organization and cooperative purchase solutions.

6. Creates reports on system wide standardization, cost avoidance, and savings initiatives with impact to region/facilities, and other reports, as requested.

7. Provide assistance, as needed to the HHSC system representative of the West Coast Purchasing Coalition (WCPC) Operations Committee and fills in for the HHSC Director of Materials Management as the HHSC system representative to the WCPC Operations Committee, when necessary.

8. Responsible for coordinating and monitoring of HHSC Fleet Management with regards to fleet insurance through DAGS, State Exempt Licensing for regional facilities through Honolulu, Department of Motor Vehicles (DMV) and maintains inventory list of HHSC Fleet.

B. Other Duties 10%
1. Participates in Corporate staff site visits at HHSC facility materials management offices as needed.
2. Performs other duties as assigned by the Director of Materials Management.

THE MINIMUM QUALIFICATION REQUIREMENTS ARE: Applicants must meet all of the following requirements. Please note that unless specifically indicated; the required education and experiences may not be gained concurrently. In addition, qualifying work experiences are based on a 40-hour work week.

A. Education: Graduation from an accredited four (4) year college or university with a bachelor’s degree.
B. Experience: At least five (5) years’ experience or knowledge in hospital materials management, including work with GPO contracts and programs as well as management and implementation of cost savings programs and conversions.
C. Certification: None.
D. Licensure: None.

DESIRED SKILLS:

The candidate must have the ability to work within a decentralized purchasing system with operations between the HHSC regions and multiple facilities to include compilation and standardization of facility supply catalogs, work with cross functional value assessment teams, and assist with implementation of processes. Candidate should have strong communication skills both written and verbal. Proficiency with Microsoft Office with ability to utilize those tools to gather data, compile analytics, and ability to communicate a recommended course of action based upon analytics. Knowledge of State of Hawaii government procurement regulations and governing rules is desired. The individual needs to have the skill to recommend clear, actionable proposals based upon analysis to improve practices and patient outcomes with reference to clinical recommendations of the manufacturer. Project management certification is desired.

WORKING CONDITIONS: Employee must meet the health and physical requirements deemed necessary to effectively and safely perform the essential functions of the position with or without reasonable accommodation.

The position will work in an office environment with prolonged sitting. Occasional travel may be required to field activities for fact finding, activity review and determination of activity performance. The work is sedentary with occasional need to assist in transporting office supplies, relocating office equipment, etc.

All Hawaii Health Systems Corporation are Nicotine Free

An Equal Opportunity Employer

ALL JOB VACANCIES WILL BE POSTED FOR A MINIMUM OF TEN (10) CALENDAR DAYS

To apply for this job email your details to jobs@hhsc.org

HOW TO APPLY: For application information, please click on the link below:

Please complete our HHSC Employment Application form and submit with resume by mail to Hawaii Health Systems Corporation, Human Resources Office, 3675 Kilauea Avenue, Honolulu, HI 96816 or E-mail at jobs@hhsc.org.

Applications available at the Hawaii Health Systems Corporation, Human Resources Office, 3675 Kilauea Avenue, Honolulu, HI 96816; hours are: 8:00 am – 12:00 pm at which time applicants are able to complete an application and have their application reviewed by the Corporate Human Resources Office. Only applicants that have been through a Human Resources (HR) applicant screening process will be considered for an interview with the hiring manager. Applications for announcements with a deadline date must be on file no later than the last day to file applications.

QUALITY OF EXPERIENCE: Possession of the required amount of experience will not in itself be accepted as proof of qualification for the position. Overall paid or unpaid experience must have been of such scope and responsibility as to conclusively demonstrate that you have the ability to perform the duties of this position. Provide a detailed description of your duties and responsibilities. If you worked on a part-time basis, indicate the average number of hours worked per week. Please note that experience will be based on a 40-hour workweek. Note: We will not postpone the recruitment process because of your failure to provide accurate and complete information concerning your qualifications.

MERIT OR CIVIL SERVICE SYSTEM: You must meet the minimum qualification requirements, including education, experience, other public employment requirements for State Civil Service employment, and HHSC Standards of Fitness. Only those applicants that are scheduled for an interview with the hiring manager will be contacted. Applications will be kept active six (6) months.

CITIZENSHIP AND RESIDENCE REQUIREMENT: Applicants must be eligible to work in the U.S. and at the time of appointment intend to reside in the State of Hawaii during the course of employment with the Hawaii Health Systems Corporation.

VETERAN’S PREFERENCE: If you are claiming Veteran’s Preference, you must submit a copy of your DD214 and/or other substantiating documents specifying the periods of your service.

PHYSICAL/MENTAL REQUIREMENTS: Applicants must be able to physically and mentally perform efficiently the duties of the position. Qualified applicants with disabilities who can perform the essential functions of the advertised position are encouraged to apply. The Hawaii Health Systems Corporation is committed to making reasonable accommodations on a case-by-case basis. Applicants seeking reasonable accommodations should be ready to discuss the accommodation sought so that a determination can be made that such accommodation is reasonable and would not cause the employer undue hardship.

MEDICAL/PHYSICAL EXAMINATION REQUIREMENT: Offers of employment will be contingent on successfully passing a pre-employment physical examination, which includes drug screen and other regulatory medical requirements such as, but not limited to, two-step tuberculosis (TB) screen. The cost for physical examinations, except the cost for drug screening, shall be borne by the applicant and not the Hawaii Health Systems Corporation.

PHYSICAL EXAMINATION REQUIREMENT: Offers of employment will be conditioned on the results of a complete physical examination, which includes a drug screening. For certain job categories, applicants may be referred to an HHSC-designated physician, rather that the applicant’s personal physician of choice. The cost for all physical examinations, except the cost for the drug screening, shall be borne by the applicant and not the Hawaii Health Systems Corporation. The Hawaii Health Systems Corporation shall bear the cost of the drug screening.

CRIMINAL/BACKGROUND, CREDENTIALING CHECKS: Applicable checks will be conducted periodically and any associated costs may be borne by the applicant. If a job, offer is made or employment is begun prior to completion of all applicable checks, any offer of employment or continued employment is contingent upon satisfactory return of all required checks.

IMPORTANT APPLICATION/EMPLOYMENT INFORMATION

Administrative Review, subsequent appeals: If you do not agree with a decision made by the Employment Office as to your non-qualification or non-selection for a position, you may complete a Request for Administrative Review form (available on the HHSC website) or you may submit a written request within twenty (20) days from the date of your sent notice to the Regional Chief Executive Officer/Designee. Your letter requesting the Administrative Review must include: 1) The job title(s) and recruitment number(s), 2) the specific reason(s) you are requesting the review noting if there is statute or rule violation, and 3) any additional information you want to submit to substantiate your request. If you do not submit your request within the twenty (20) days deadline, no Administrative Review will be conducted. Since the Administrative Review is a prerequisite to subsequent steps, failure to utilize this process will make you ineligible for subsequent appeals. The administrative review, formal complaint and/or appeals hearing will not necessarily postpone the recruitment process and/or rescind a selection. If you do not agree with the Administrative Review, you may file a Formal Compliant and then, if you are still not satisfied, you can appeal to the HHSC Merit Appeals Board.

CONTACT INFORMATION: The Corporate office of the Hawaii Health Systems Corporation is located at Leahi Hospital, 3675 Kilauea Avenue, Honolulu, HI 96816. For employment opportunities, please contact the (808) 733-4158, email jobs@hhsc.org or visit our website at https://www.hhsc.org/.

Persons with Disabilities may contact the Recruitment Office to discuss special needs in applying at (808) 733-4158, (Voice/TT), Toll Free (800) 845-6733, e-mail: jobs@hhsc.org.